Thank-You and Follow-Up Emails After an Interview (Templates)

Very few candidates send a thank-you email after an interview, which makes it an easy way to stand out and stay on the recruiter's mind while they decide.

1. The thank-you email: within 24 hours

Subject: Thank you – Accountant interview

Dear Ms. Smith,

Thank you for taking the time to meet with me today about the Accountant position. I enjoyed learning about your team's plans to automate monthly reporting, and I'm excited about the chance to contribute with my SAP and Excel experience.

Please let me know if you need any further information.

Best regards,
Ahmed Mostafa

Mention something specific you discussed so it does not look like a template.

2. The follow-up email: after a week of silence

Dear Ms. Smith,

I hope you're doing well. I wanted to follow up on my interview for the Accountant position on Monday. I'm still very interested in the role and would appreciate any update on the next steps.

Thank you,
Ahmed Mostafa

Send one or two follow-ups at most, a week apart.

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3. Accepting a job offer

Dear Ms. Smith,

Thank you for the offer. I'm delighted to accept the Accountant position at the agreed salary, starting on November 1. Please let me know what documents you need from me.

Best regards,
Ahmed Mostafa

4. Declining an offer politely

Dear Ms. Smith,

Thank you very much for the offer and for your time. After careful consideration, I have decided to accept another position that is closer to my current career goals. I truly appreciated the opportunity and hope our paths cross again.

Best regards,
Ahmed Mostafa

Tips

Spell the person's name correctly and double-check the company and role.
Keep it short: 4–6 lines.
Send it from the same email address as on your CV.

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